COVID-19 Notices

Emmanuel College Covid-19 Management Plan

Last updated 27/7/2020

The Covid-19 Management Plan provides guidance to the College community on how the College is managing the risk of the spread of the COVID-19 virus. The College is committed to providing a safe environment for all staff, students, parents, contractors, volunteers and visitors.

The management plan will be updated as necessary based on advice from government departments, by the Catholic Education Commission Victoria (CECV) and the Department of Education.



Cleaning and disinfecting will be done on a regular and thorough basis in accordance with the CECV, Department of Education and public health authority guidelines. Frequently touched surfaces and objects will be progressively cleaned throughout the day to ensure that the risk of transmission is reduced for high-touch surfaces. This regular cleaning will include the College bus and vehicles.

Students are required to bring their own water bottles with bubble taps not in use.

Air flow will be increased by College doors remaining open where possible, weather permitting, noting that security will be maintained.

Personal hygiene products including sufficient soap and hand sanitizer will be available and adequately re-stocked in each classroom and staffing areas. Students will be encouraged to bring their own personal supply of hand sanitizer.

Restructuring the staffing areas layout to achieve physical distancing has taken place with common use objects such as photocopier signage and hand sanitizer provided for use prior and after photocopying.
Playground equipment (climbing frame) has been cordoned off.

The community’s use of the College sport facilities is limited to outdoor activities with a maximum of 20 people on site. Physical distancing of at least 1.5 metres and infection control must be maintained.

Administrative Controls

Limiting the number of students and staff on the College grounds at any given time in one area, briefings and staff meetings will remain online or with physical distancing in place if face to face.

Staggered release times for students as outlined in Parent communication updates.

When children are being dropped off at school, parents are requested not to leave their vehicle when on College property. Adults should not be congregating in groups while dropping off or collecting their children.

All off-site camps and excursions to local community facilities are cancelled. Teachers may take students on excursion using the College equipment such as bikes, canoes or surf boards. The activities will be undertaken in the open environment.

A record of all visitors will be maintained. All staff, contractors, visitors and parents are encouraged to download and activate the Federal Government COVID-19 safe app.

Visitors and parents are encouraged to make contact via the phone or email rather than present on site. All general inquiries, where it is necessary for parents or visitors to come on-site, must be at the McAuley Campus. The Rice Campus Office will be opened to external visitors by appointment only.

Social distance signage will be visible together with hand sanitizers for all people on each campus.

Hand sanitizers will be placed in the College bus. Social distancing applies with seating arrangements.

On-line lunch orders recommended to parents/students as outlined in the College’s parent communication. Queue control will be implemented at the canteen and throughout the College as required.

“Spread the Word not the Disease”

The leadership team will provide updates to educate all staff and students advising:
• if feeling unwell to stay at home and notify the College.
• guidance and recommendation to wash or sanitize hands regularly throughout the day with gel sanitizers/alcohol based hand sanitizer available throughout the College and in the College bus and College owned vehicles.
• wash hands for 20 seconds with soap and water and dry hands properly.
• 1.5 metres social distancing.
• not to share pens or equipment with regular cleaning using disinfectant wipes.
• do not share food or drinks.
• upon entering the College/classroom/office use hand sanitizers provided.
• training in any Personal Protective Equipment (if required).
• CECV, Department of Education and Department of Health information updates as they become available.

Social Distancing

The CECV and the Department of Education state the 1.5 metres apart and 4 square metres per person requirements do not apply in classrooms for students. The College workforce will be supported to practice physical distancing, but physical distancing is not considered necessary between students. Whilst maintaining a physical distance of 1.5 metres will not always be practical in education settings, physical distancing is important between adults.


Visual reminders will be displayed to remind both staff and students of the need for good hygiene and the need to maintain physical distancing particularly for staff and visitors to the College.

Student First Aid Management

Staff will practice hand hygiene (gloves) and physical distancing. An ill student will be provided with a face mask to wear, the student placed in an isolated space (sick bay) and contact will be made with the Parent/Guardian to collect their child as soon as possible. The student will be supervised via the sick bay camera. If there are other students in sick bay they will be removed to another area.

After a student who displayed flu like symptoms has been in sick bay all surfaces will be immediately cleaned with alcohol disinfectant wipes or hospital grade disinfectant spray. Personal hygiene for staff includes wearing disposable gloves, physical distancing and washing hands for 20 seconds.


Parents/carers of students with complex medical needs (including those with compromised immune systems), should seek advice from the student’s medical practitioner to support decision-making about whether on-site education is suitable, noting that this advice may change depending on the status of the COVID-19 pandemic in Victoria.

For vulnerable students they are to contact the Assistant Principal (Students) and a learning plan developed.

Staff who meet the criteria set by the Victorian Chief Health Officer do not have to return on-site. Affected staff must make alternative arrangements with the Principal. The criteria to be met is as follows:
• staff aged 70 years and over;
• staff aged 65 years and over and who have chronic medical conditions;
• staff members of any age and have a compromised immune system; and
• Aboriginal and Torres Strait Islanders who are aged over 50 with chronic medical conditions.


The College wellbeing team will provide programs and support for students. The Employee Assistance Program is available for staff use.


Management of a possible diagnosis is based on advice from government departments, the CECV and the Department of Education. 


The College will enact its forced closure management plan.

If a staff member or student is a confirmed COVID-19 case or close contact of a confirmed case of COVID-19, the College will contact the Department of Health and Human Services (DHHS).  The Diocese of Ballarat will also be informed.

COVID-19 is a notifiable disease in Victoria. People who are confirmed with COVID-19 will be interviewed by DHHS (for contact tracing purposes). COVIDsafe data will be uploaded (if available) as requested by a health official.

The College will be guided by the Department of Health, Department of Education and the CECV on the action the College is required to take in this circumstance.